Careers

INTERNAL / TREATY 3 COMMUNITY POSTING ONLY

This position is open only to internal GCT3 staff and Treaty 3 members. Applicants must identify their community. Not open to the general public.

Overview:

The Grand Council “Economic Administrative Assistant” will work in a variety of fields within the Economic Unit which include: energy, housing, trade, and exploring new economic projects and partnerships in Treaty #3.

Duties and Responsibilities:

• Schedules, confirms, and arranges appointments and meetings of the Economic Unit.
• Manage project documents such as the project plan, budget, schedule and scope as directed by Senior Strategy and Innovation Manager.
• Support team members when implementing risk management strategies.
• Supports the coordination of general Economic projects, as directed by the Senior Strategy and Innovation Manager
• Have high problem solving, communication, organization and change management skills
• Be able to work independently and take initiative.
• Assist in the preparation of business-related presentations including text, overheads and electronic form.
• Build and maintain strong relationships with GCT3 staff, GCT#3 Councils, Treaty #3 Communities and Leadership.
• Develop and maintain strong relationships within the Treaty #3 Territory, and Economic Sector.
• Represent Grand Council Treaty #3 at meetings, workshops and conferences as directed by immediate supervisor.
• Point of contact for economic inquiries and information.
• Answer calls and/or relay messages as required.
• Review and prepare all documents, reports and other correspondence materials for the management team.
• Courteously receive and screen all in-bound calls and emails.
• Take and transcribe dictation notes and meeting minutes.
• Maintain a high level of confidentiality in all interactions.
• Assist with report and presentation preparation.
• Assist in the planning and organizing of events related to the unit and support other units as required.
• Maintain a professional image and demeanor with all employees, management, executives and visitors at all times.
• Maintain and monitor office supply inventory levels and place orders as required.
• Makes arrangements, prepares and assists in Grand Council General Assemblies
• Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events.
• Prepare cheque requisitions and purchase orders as required.
• Prepare travel arrangements with a keen attention to detail, where necessary.
• Support the Treaty 3 Investment Group Beef Initiative.
• During an emergency epidemic/pandemic situation, job duties will be reviewed and reassigned accordingly.
• All other related duties assigned by supervisor and Leadership of GCT#3.

Qualifications:

• Secondary School Diploma required.
• Business Administration degree or diploma required.
• 1-3 years in an administrative capacity or relevant role, considered an asset.
• Must be friendly, creative and flexible.
• Ability to multi task, detail oriented, organized and motivated.
• Proficient use of various office based software including Microsoft Office (Word, Excel and Power Point) and online meeting software (Zoom, Blue Jeans, Microsoft team).
• An understanding of the Anishinaabe language, culture and traditions.
• Able to maintain filing systems and basic databases.
• Excellent analytical and problem solving skills.
• Meticulous records maintenance skills.
• Superior telephone manners and strong interpersonal skills.
• Strong written and verbal skills to communicate with all levels of the organization and its executive team.

Please send a cover letter, resume, and contact information for 3 references (email preferred) to the attention of: 

Human Resources Department

Grand Council Treaty #3

P.O. Box 1720, Kenora, Ontario P9N 3X7

Email: careers@treaty3.ca

We thank all those who apply.  Only applicants selected for an interview will be contacted.  Submission of a criminal record check is required prior to the offer of employment. We at Grand Council Treaty 3 are committed to transparency in our hiring process and do NOT use AI in the screening process.

PDF – Economic Administrative Assistant Job Posting