Careers

Overview:

Reporting directly to the Finance Manager, the Administrative Assistant/Accounting Technician supports the work of the Grand Council and assists the Executive Office of Grand Council Administrative Corporate Services.

Duties and Responsibilities:

• Support GCT#3 Management by managing their file expenditures and allocations.
• Develop the capacity of Admin staff with coding of requisitions.
• Assist with the preparation of accounts receivables and payables; data entry.
• Void/cancel cheques as required.
• Support reconciliation and preparation of journal entries and adjusting entries; audit preparation.
• Greet and welcome visitors; direct them to appropriate personnel.
• Answer and forward incoming calls and inquiries.
• Prepare and file purchase orders, invoices, travel claims, and cheque requisitions.
• Communicate directly with communities, staff and vendors as required.
• Pick up/drop off mail, bank deposits, and office supplies.
• Assist with travel bookings and preferred hotel rates.
• Maintain office filing systems (digital and physical).
• Scan and distribute financial documents.
• Organize and prepare binders and meeting materials.
• Support leadership during meetings and forums.
• All other related duties assigned by Finance Manager and/or the Director of Finance.
• During an emergency epidemic/pandemic situation, job duties will be reviewed and reassigned accordingly.

Qualifications:

• Business Administration Diploma (preferred).
• Two (2+) years of Accounting or Bookkeeping experience.
• Knowledge of various accounting software such as Adagio, Sage Intacct, and Paydirt is an asset.
• Strong organizational, multitasking, and communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Valid driver’s license and clear background checks required.

Employment Knowledge, Skills & Experience:

• Proficient use of various office-based software including Microsoft Office (Word, Excel and Power Point); online video-conferencing platforms (Zoom, Microsoft Teams).
• Ability to work with all levels of employees and departments.
• Ability to provide professional customer service.
• Communicate effectively and diplomatically orally and in writing.
• Proven skill to format and draft correspondence, forms, reports, and proposals.
• Ability to work under pressure and meet deadlines.
• Ability to organize, prioritize and multi-task.
• Ability to take initiative and work under minimal supervision.

Employment Conditions:

• Must have valid driver’s license in good standing and a reliable vehicle.
• Must have a clear criminal record.
• Monday-Friday, 9:00am – 4:30pm.
• Busy office setting and repetitive work; manual dexterity required for computer work.
• Interacts with public at large.
• Occasional overtime may be required.
• Must be able to travel on short notice (travel may be required within Kenora and surrounding areas).

Please send a cover letter, resume, and contact information for 3 references to the attention of:

Human Resources Department

Grand Council Treaty #3

P.O. Box 1720, Kenora, Ontario P9N 3X7

Email: careers@treaty3.ca

We thank all those who apply.  Only applicants selected for an interview will be contacted.  Submission of a criminal record check is required prior to the offer of employment. We at Grand Council Treaty 3 are committed to transparency in our hiring process and do NOT use AI in the screening process. 

PDF –  Administrative Assistant/Accounting Technician Job Posting