Administrative Assistant (Fort Frances, ON)

Posted 4 days ago

Anokiiwin Office of Shooniyaa Wa-Biitong and Treaty 3 Investment Group of Grand Council Treaty 3 – Fort Frances, ON

(7-month Contract Position with the possibility of extension)

Immediate Supervisors: Anokiiwin Manager, Shooniyaa Wa-Biitong CEO, Treaty 3 Investment Group, Grand Council Treaty 3
Overall Supervisors: Executive Director, Shooniyaa Wa-Biitong Executive Director, Grand Council Treaty 3

 

Accountabilities to Shooniyaa Wa-Biitong

  • To monitor and support the Anokiiwin Job Connect project (both job seekers and employers)
  • To promote and advertise employment opportunities on the job bank
  • Proficiency operating computer programs to support success
  • To provide in-take services to all Treaty 3 clients
  • To provide reception duties within the Anokiiwin office of Shooniyaa Wa-Biitong
  • To market Shooniyaa Wa-Biitong’s programs and services to all Treaty 3 membership, communities and region.

Accountabilities to Grand Council Treaty 3

  • To support the economic initiatives of Grand Council Treaty 3 and Treaty 3 Investment Group
  • To provide reception and executive assistant support to the CEO of Treaty 3 Investment Group and other senior staff of Grand Council Treaty 3
  • To assist with the coordination of events, meetings, outreach, and communications initiatives of Grand Council Treaty 3
  • To help build positive, supportive relationships between the Treaty 3 communities and the economic staff of Grand Council Treaty 3

Qualifications

  • Knowledge and experience working in an Aboriginal organization is preferred
  • Proficient and demonstrated skill in using multi-line phone system
  • Proficient computer skills using Microsoft Office; Word, Excel, Publisher and Outlook
  • Knowledge of filing systems and office procedure
  • Must have excellent communications skills; both written and oral
  • Demonstrated organization skills, with the ability to multi-task and meet deadlines
  • Must have superior public relations skills
  • Must be time efficient and dependable
  • Fluency in the Ojibway language is a definite asset, but not required

General Administrative Support Duties

  • Maintain administrative files
  • Provide reception duties for the Anokiiwin Office in downtown Fort Frances, (where Treaty 3 Investment Group is co-located)
  • Maintain and update inventories of businesses, communities, partners, industry, and First Nation contact
  • To maintain strict confidentiality as it is essential to the position
  • Promote the services and vision of Shooniyaa Wa-Biitong and Grand Council Treaty 3 in all communications and contact with Treaty 3 membership, First Nation communities, employers, and other entities
  • Responsible for light housekeeping around the office
  • Coordination of travel, meeting/conference logistics, and expense claims
  • Occasional travel within Treaty 3 territory and the surrounding region may be required
  • To be an active team member of Shooniyaa Wa-Biitong and Grand Council Treaty 3
  • Other tasks and responsibilities as directed

Anokiiwin-Specific Duties

  • Data entry into the Anokiiwin Job Connect webpage; posting of employment opportunities and creating job seeker and employer profiles
  • Entering of data and interventions into client database, must ensure information is accurately entered and in a timely manner
  • Responsible for keeping the office job board neat, orderly and up to date
  • To support walk-in clients; seeking and applying for employment opportunities
  • Support partner agencies and communities through; the sharing of information, access to resources, and the relaying of information
  • To provide employment assistance to individuals (both on- and off-reserve) in the form of in-take, referrals, and job search skills

 

Apply by forwarding a cover letter, resume, and references (and authorization to contact references) to:
Shooniyaa Wa-Biitong / Grand Council Treaty 3
Attention: Dana Bridgeman Cross / Douglas W. Judson
401-B Mowat Avenue
Fort Frances, ON
P9A 1Y7
Email: dcross@shooniyaa.org / douglas.judson@treaty3.ca

 

PDF – Administrative Assistant (Fort Frances) Job Posting – Shooniyaa and GCT#3

 

Job Features

Job CategoryAdministrative
LocationFort Frances, ON
Closing DateAugust 7, 2018

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